Case Study: Accurate Hour Wise Attendance
How Ordinal Campus ERP solved the challenge of unpredictable faculty schedules and manual attendance tracking by introducing a flexible, automated hour-wise (subject wise) attendance system.
The Challenge
Unlike regular colleges with a fixed day-order timetable, nursing and medical institutions face a unique challenge: faculty availability depends on their medical duties and emergencies. At GRT College of Nursing, and in many similar institutions, this made hour-wise (subject-wise) attendance tracking extremely difficult. Additionally, sudden changes in faculty schedules often result in last-minute substitutions or class cancellations, complicating record-keeping. These unpredictable variations affect not only attendance accuracy but also disrupt the continuity of student learning and assessment.
The Challenges
Major issues faced in tracking hour-wise subject attendance:
No Fixed Day Order
Classes could not follow a fixed timetable since doctors and faculty had unpredictable schedules due to clinical responsibilities.
Unclear Subject Allocation
Staff could not predetermine which subject would be taught in which hour.
Manual Attendance Tracking
Teachers marked subject-hour attendance manually, which was time-consuming.
Error-Prone Reports
Generating accurate hour-wise subject attendance reports required a lot of manual effort and often contained errors.
Administrative Burden
Staff wasted valuable time reconciling attendance instead of focusing on academics and clinical duties.
Our Solution
Ordinal Campus ERP introduced a flexible attendance system tailored for nursing and medical colleges, automating subject-hour attendance to reduce errors and save administrative time. The system decouples attendance entry from fixed day-order timetables, allowing faculty to dynamically select the subject they teach before marking attendance. Attendance records are instantly captured and saved in the ERP, ensuring accuracy and traceability. Automated reports provide reliable insights by subject and hour, eliminating manual mistakes and confusion among staff. This solution streamlines attendance management while ensuring compliance with institutional and regulatory requirements.
No Day-Order Attendance
Attendance entry was decoupled from fixed day-order timetables.
Dynamic Subject Selection
Faculty selected the subject being taught for that hour before marking attendance.
Automated Data Capture
Attendance records were instantly saved into the ERP, ensuring accuracy and traceability.
Accurate Subject-Hour Reports
ERP automatically generated reliable reports on student attendance, both by subject and by hour.
Error & Confusion Free
Flexible workflow reduced manual mistakes and confusion among staff.
The Results
Implementing the hour-wise attendance module led to measurable benefits:
Accurate Attendance Records
Hour-wise subject attendance captured correctly, even with unpredictable faculty schedules.
Time Savings
Reduced manual paperwork and calculation time significantly.
Flexibility for Medical Institutions
Teachers could manage classes without worrying about fixed timetables.
Error-Free Reporting
Administrators received accurate, real-time subject-hour attendance reports.
Scalable Solution
Applicable to other nursing and medical colleges facing similar challenges.
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